- May 21, 2024
- Posted by: admin
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Virtual meetings have become a standard effective virtual board meetings for a lot of mission-driven organizations, and, if properly executed, these meetings can be extremely productive. However, as with every meeting there are some crucial aspects to consider in order to be effective.
While it’s crucial to establish guidelines and establish a proper etiquette but it’s equally important to keep the conversation moving. It is difficult for those who aren’t present to share their ideas when the discussion stagnates on a single topic. This is the reason an agenda can come in useful, since it can help the chair of the meeting ensure that everyone is getting their fair share of the discussion and stop certain voices from dominating the dialogue.
It’s also important to keep the remote participants interested, by ensuring they can view the most important content. This can include sharing presentations, giving out physical documents or creating content on whiteboards or flipcharts during the meeting. Remote attendees can be completely engaged by providing a rich engagement experience. They can make contributions just as easily as people who attend in person.
Finally, to support this shift in meeting formats, it’s important to have a digital platform that offers secure, centralised access to all meeting materials. This feature is available on platforms such as BoardPro that support the transition to digital meetings. Directors are able to easily access important information by recording meeting notes and other documents into a central digital archive.