How to Create a Good Board Meeting Agenda

Agendas are crucial to productive discussions and decision-making, whether your board meetings are held in person or online. Agendas for meetings of the board should be distributed prior to the meeting along together with any supporting documents, allowing for ample preparation and discussion before the meeting. This improves efficiency and makes sure that meetings run efficiently and are productive.

The first item on the agenda for the board meeting should be an order of the meeting. This may include welcome remarks from the chairperson and introductions or reading of the organization’s vision and mission statements. This is a good opportunity to review the rules of the meeting and procedure.

The next step is to approve the approval of the minutes from earlier and then the discussion and review of the committee’s current reports (e.g. governance finance, governance). This section should contain the CEO’s report or executive director’s https://www.boardroomadventures.com/preparation-tips-for-your-boards-zoom-meeting/ report about the organization’s progress and a report of its financial condition.

A designated time slot should be set aside for strategic planning discussion and the possibility of a closed-door meeting (if necessary) to discuss sensitive or confidential matters, as allowed by the organization’s bylaws and applicable laws. Also, there should be time for open forums and guest presentations on important agenda items.

Allow board members to ask questions or voice concerns about each issue. If you find that a particular topic takes too much time, shift it to the next board meeting or put it off for further consideration. After the meeting, it is recommended to hold an open forum or discussion of new business topics that the board would like to tackle in the future. This could also be a time to make announcements of special significance or congratulate board members or highlight the most significant achievements of the organization.



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