How to Host a Board Meeting That’s Dynamic and Productive

Planning a board-level meeting that’s dynamic and productive takes planning. It is essential to get the right people into the room at the proper time, distribute agendas and other information in a timely manner and set aside a suitable amount of time for meetings and ensure that everyone has access to the resources needed.

In order to have a peek at this website achieve these goals, you need a great deal of planning, including selecting the date and time that is suitable for the number of members needed to constitute a quorum, and their calendars. You’ll need to send out a formal invitation to the meeting with a book for the board, which includes all the information and reports required by your members for each item. The board book can be delivered just a few days prior to the meeting to ensure that attendees can peruse it prior to the meeting and feel prepared for the discussion.

Ideally, you should also restrict the meeting to two and an hour and a half. This will show your board members that you appreciate their time and value an efficient, powerful discussion. This will also help to keep them motivated throughout the meeting. This can be a challenge if topics take longer than expected or if the board is discussing issues that are not planned.

Another key to energizing the meeting is adhering to the agenda as much as is possible. It can be a frustrating experience for everyone involved when they have spent time preparing the meeting, but then it diverges from the subject. This can be due to poor planning, off topic discussions or a dominant individual.